Home   NOVA Events   2008 North American Victim Assistance Conference   Call for Exhibitors

Conference Details

Conference Home Registration Schedule Keynote Speakers Conference Brochure (pdf) Information Exchange Venue Annual Awards & Nominations Roundtables Call for Presenters Call for Exhibitors Contact Us

What is the Information Exchange?

The Information Exchange is an exhibit hall available to NOVA conference attendees. The goal for the Information Exchange is to encourage an eclectic mix of victim-related information, arts and retail exhibitors. Last year, conference exhibitors sold victim/witness program software as well as cookbooks, jewelry and clothing supporting victims’ assistance programs. Exhibits also included arts and crafts, jewelry makers, massage therapists, hair weaving, and clothing sales to name but a few.

Why should you be an exhibitor?

Over 1000 attendees are expected at this year’s conference and many of them disseminate exhibitor information and materials to their staff and colleagues. In addition to business opportunities, your participation will put you in contact with crime victim advocates, law enforcement, prosecutors, judges, correctional personnel, non-profits, mental health, education and health professionals.

How does it work?

A designated area is set-aside at the hotel to display information on programs and exhibits. Conference attendees will be encouraged via the conference program and regular announcements made at major sessions during the conference to visit this area. The exchange will run from Sunday through Thursday of the conference. Specific set-up times will be sent to you on confirmation of your application.

What do I get for participating?

You will receive a nametag and sign for your exhibit as well as one six foot skirted table to display your information on. The Information Exchange will also be promoted in the conference program.

What is the cost to exhibit?

Government/Non Profit: $100
For Profit Organization: $300 if registered/paid by June 1. $400 thereafter.
Vendors: $500 if registered/paid by June 1. $650 thereafter.

If costs are prohibitive, we may be able to negotiate a lesser fee if a percentage of sales will be donated back to NOVA.

Are there other costs?

• Additional exhibit tables- $50 each
• A/V equipment or phone service- If you require A/V equipment or phone service at your exhibit, a hotel order form will be sent to you which will include payment conditions and terms.
• Materials shipment- You will receive information on where to ship you materials and the associated costs once your Information Exchange Application has been approved.

Can I attend the conference?

Yes, but all attendees are required to register. Registering at www.trynova.org/conference/registration.html is the quickest and easiest way.

Will my materials be secure?

The Information Exchange is expected to be in the large foyer outside the workshops and registration area, so you must secure your materials at the end of each day. Neither NOVA nor the Galt House will be responsible or liable for the security and safe keeping of items left in the designated area.

What if I can’t be at my exhibit all or part of the week?

It’s still your responsibility to get the materials to the conference site and find a volunteer to set up your table. It is not a condition of acceptance that you are at your table every single day. The only requirement is that your exhibit is replenished each day.

What do I do next?

• Download the Information Exchange Application
• Return the application by July 14, 2008 to NOVA by fax at 703-535-6682.
• Once your application has been processed, a confirmation letter will be sent to you with additional information.